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Project Management

  • Agenda development
  • Event timeline
  • Manage communication plan; attendees, exhibitors, employees, vendor partners
  • Weekly client calls/status reports, vendor update meetings
  • Develop initial budget/preliminary estimates, post-event reconciliation
  • Actively manage savings/expenses; facilitate RFPs, PO's, payments


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Creative Development

  • Active participation/leadership in creative development of program theme/objectives working with creative teams
  • Directional signage: printed and digital event signage
  • Execute attendee communications; invites, reminders, confirmations
  • Source and produce sponsored items; banners, keycards, bags


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Venue & Logistics

  • Nationwide property search and contract/concessions negotiation
  • Event logistics; meeting space allocation, room sets, A/V, hotel services
  • VIP requirements
  • Food & Beverage; menu plan creation, budgeting, execution
  • Source and manage ancillary events; location, décor, entertainment
  • Transportation
  • Security and EMT services
  • Seasoned Travel Directors/Onsite Event Staff
  • Temporary/Directional staff
  • Shipping, Collateral and Printing


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Housing & Registration

  • Manage housing block and attrition
  • Onsite registration staff
  • Badge creation, printing, distribution
  • Registration packets; manage printing, fulfillment
  • Source and management registration partner


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Production & Audio / Visual

  • Source and manage General Session production
  • Source and manage Breakout/Training/CE/ CS production
  • General Session and Breakout speaker communication and management
  • Lighting, sound, A/V for ancillary events
  • Entertainment: sourcing, contracts, and rider negotiations
  • Keynote speakers; sourcing, contracts & logistics


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Trade Shows - Exhibits - Sponsorships

  • Create sponsorship opportunities, pricing, and develop a revenue plan
  • Facilitate relationships and sales with partner companies and exhibitors
  • Track sponsor requests and commitments; manage final billing
  • Develop exhibit floor plan and manage signage
  • Exhibitor services and labor management
  • Structure and graphic management

 
 
 
 
 

A few of our valued clients: